Renew Registration — Entity Portal

SECTION 1 — CURRENT REGISTRATION PARTICULARS

Certificate of Registration Number*

Enter current certificate number as issued by ODPC.

Registered Legal Name of Entity*

Exact legal name as appearing on your current certificate.

Certificate Expiry Date*

Date of expiry indicated on the current certificate.

Registration Category / Role*

Authorized Contact Person*

Official Contact Email*

Official Contact Telephone*

SECTION 2 — VERIFICATION OF PARTICULARS

Have any registered particulars changed since last registration/renewal?*

No — all particulars remain identical to current registration record

Yes — particulars (e.g. address, DPO, transfers, scope) have changed

If particulars changed, provide details below or submit a Change of Particulars form.

Summary of Changes (if applicable)

Leave blank if no particulars have changed.

SECTION 3 — CURRENT OPERATIONS & FEE THRESHOLDS

Current Number of Employees (Second Schedule bracket)*

Organization with 1 - 9 employees (Micro / Small)

Organization with 10 - 49 employees (Medium)

Organization with 50 - 99 employees (Large)

Organization with more than 99 employees (Enterprise)

Previous Financial Year Annual Turnover (Second Schedule bracket)*

Under KES 2,000,000 annual turnover

KES 2,000,000 - 10,000,000 annual turnover

KES 10,000,000 - 50,000,000 annual turnover

More than KES 50,000,000 annual turnover

Is the entity exempt from payment of renewal fees?*

Standard Fee Payer (Subject to statutory renewal fees)

Exempt Entity (Public body, educational or religious institution)

Exemption Legal Ground / Justification (if exempt)

SECTION 4 — COMPLIANCE ASSURANCE & ANNUAL RETURN

Annual Data Protection Self-Assessment Status*

Completed & submitted to ODPC

In progress / being compiled

Pending completion

Register of Processing Activities (ROPA) Status*

Maintained and up to date

Currently under annual revision

Data Protection Breaches in Preceding Registration Period*

No data breach incidents occurred

Data breach occurred and was notified to ODPC within 72 hours

Data security incident currently under internal investigation

SECTION 5 — SUPPORTING DOCUMENTS & DECLARATION

Copy of Current Registration Certificate

Upload a copy of your existing ODPC certificate.

Recent CR12 / BRS Registration / Tax Compliance

Upload official corporate registry status or tax compliance document.

Full Legal Name of Authorized Officer*

Designation / Official Capacity*

I solemnly declare that the particulars provided in this renewal application are true and accurate pursuant to Section 18 of the DPA, 2019 and Regulation 9.*

I hereby solemnly declare and certify that the particulars and statements set out in this application for renewal are true, complete, and accurate, and that this application is lodged pursuant to Section 18 of the Data Protection Act, 2019 and Regulation 9 of the Data Protection (Registration of Data Controllers and Data Processors) Regulations, 2021.

Annual Registration Renewal Form

SECTION 1 — CURRENT REGISTRATION PARTICULARS

SECTION 2 — VERIFICATION OF PARTICULARS

SECTION 3 — CURRENT OPERATIONS & FEE THRESHOLDS

SECTION 4 — COMPLIANCE ASSURANCE & ANNUAL RETURN

SECTION 5 — SUPPORTING DOCUMENTS & DECLARATION